Asset Management

Assets – Asset information including asset description, purchased from, category, make, model, acquisition date, in-service date and cost is stored in the system.  Depreciation and estimated book value are automatically calculated based on the asset cost, life and in-service date.  Pictures and supporting documents may be attached to each asset.   Warranty information is tracked and displayed as new repair requests are submitted.

Asset Repair History – Work orders may be attached to each asset to provide a complete repair and maintenance history.

Repairs & Maintenance – Client defined maintenance categories are listed in a grid with columns for Repair, Maintenance and Replacement.  The party responsible (i.e. company, landlord, manufacturer) for each category is listed for easy reference.

Vendors – Pre-approved vendors are assigned to each site and to each work category.  A listing of after-hours or emergency repair vendors is displayed at the store level.

Work Request Entry & Tracking – Work requests for repair items may be added at the store level.  Store managers have the ability to look up the status of work orders.  Work requests are checked for duplicates before submitting.

Standard Reports – Asset Management standard reports include Asset Listing, Landlord Reimbursable Expenses, Work Order Open and Closed Report, Work Order Follow-up Report, Work Order Open Days Report and Work Order Follow-up Listing.